Administrative/Office Internship

Location: Irvine, CA
Date Posted: 04-12-2018
Administrative/Office Internship
Irvine, CA
Full-time Monday to Friday; 12 months           
$14.30/hr            
***Must have reliable transportation and GED or HS diploma
***Must pass drug screening for internship and externship
***Tentative interviews scheduled for April 27th and tentative start date is May 14th or 21st 
  
Job Summary: Provides a broad range of administrative and operational support for the purpose of providing the intern with valuable work experience and assisting the administrative staff with daily duties.  The intern will have varied responsibilities to include basic office tasks, receptionist duties and special projects.  
 
Essential Values-Based Competencies:   Demonstrates values-based competencies in line with the four core values that are the foundation of all activities performed by employees to achieve the Mission of the EMPLOYER:
 
Dignity: Demonstrates competence in communication and interpersonal relations.
Excellence: Demonstrates competence in continuous improvement, continuous learning, accountability, and teamwork.
Service: Demonstrates competence in customer/patient focus and adaptability.
Justice: Demonstrates competence in community orientation and stewardship.
 
Essential Functions: 
  • Performs basic office duties including filing, photocopying, faxing, and mail processing.
  • Processing and scanning of certified mail receipts into document imaging application (ChartMaxx).
  • Responsible for ordering and stocking break room and office supplies.
  • Accountable for taking minutes for the staff meetings.
  • Performs receptionist tasks including answering and routing calls, greeting visitors, and addressing facility issues.
  • Utilizes various software applications to create presentations, spreadsheets, and meeting materials.
  • Collaborate and assist with events.
 
Additional Responsibilities: 
  • Assists with special projects or research as requested.
  • Complete all intern assignments to include required reading material.
  • Performs other related duties as assigned.
 
Knowledge / Skills / Abilities:  
  • Strong Interpersonal Skills
  • Effective Communication Skills
  • Effective Organizational Skills
  • Knowledge of Windows-based software applications
  • Basic math skills
  • Ability to operate standard office equipment (copier, fax, personal computer & printer)
  • Energetic, self-motivated, dedicated, and detailed oriented individual
  • Positive attitude and works well with others
  • Ability to take direction well and willingness to contribute own expertise]
  • Ability to be proactive in problem identification and resolution
  • Able to commit to a minimum of 30 hours a week and is prompt and reliable
 
Information Management:
  • Treats all information and data within the scope of the position with appropriate confidentiality and security.
  • Respects the dignity, confidentiality and privacy of patients. 
 
Risk Management:
  • Cooperates fully in all risk management activities and investigations.
  • Reports promptly any suspected or potential violations to laws, regulations, procedures, policies and practices, and cooperates in related investigation.

Corrine Hill
Job Developer
Hope Builders  | 801 N. Broadway, Santa Ana, CA 92701
(714) 543-5105 ext. 159 | www.tsjhopebuilders.org
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